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BI in Education – Macquarie University

Second in the trilogy of End User stories in Education, here is a short history of Business Intelligence in action at Macquarie University.

Faced with an issue of 25,000 lines of SQL script to generate information for users – it was unmaintainable and unreliable.  CALUMO were engaged through winning a tender process to provide integrated Reporting.

The CALUMO solution, referred to as ForeSight provides financial and HR information to over 400 users on a daily basis via a web interface.  Macquarie University extended their use of CALUMO to provide both annual budgeting capability as well as re-forecasting by users and departments.  Individual Faculty models are able to be uploaded , with phasing and validation in seconds, eliminating the need for rekeying of data saving huge amounts of time.

In the second year of usage, the budget process was updated to improve speed, functionality and ease of use.  The budgeting system is ‘owned’ by OFS and ‘supported’ by ITS.

Estimates are that the University has saved over $60,000 a year in time savings alone.


> Read an overview on this and other Education activity here

> Get our education whitepaper here

> UNSW presents at the User Group

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  1. […] Macquarie University Business Intelligence project went out to tender, which Calumo won. They implemented a system to link financial and HR […]

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1. Save significant time for finance people.

2. Remove key man risk. Report should not be dependent on 1 or 2 people.

3. Self-service BI – business users access their reports and can answer questions themselves.

1. Built and run by Finance People.

2. Dramatically reduce the time and cost involved in the budget process.

3. Significantly increase accuracy. Remove the risk of human error involved in manual data handling.

1. Instant access for Instant visibility.

2. Analyze with ease.

3. Built for finance people and business analysts.

1. Reforecast at a moment’s notice.

2. Remove the constraint of financial year end for decision making.

3. Decrease time required for the budget process.

1. Get answers Instantly, save hours of efforts.

2. Reduce spend on audit fees.

3. Reduce Finance’s investigation time.

1. Access all your data. Make decisions now.

2. Access to your data at any time

3. Don’t wait for other people for information

1. Save days, weeks and months while dramatically improving user satisfaction

2. No more dumping 1,000’s of transactions and massaging in the hope of finding answers.

3. No more waiting for IT or Finance to produce special analysis

1. Get answers Instantly, save hours.

2. Reduce spend on audit fees.

3. Reduce Finance’s investigation time.

1. Dynamic, live and interactive.

2. Month-end is complete when the last journal is posted.

3. No more printing required.

1. Professional and really good looking

2. Use data from any source

3. Always have the very latest data

1. No bottlenecks. You are not dependent on other people.

2. Build Reports with speed and ease

3. Use your existing knowledge of Excel for fast report building

1. Keep Excel as your report authoring tool

2. Remove the excess workbooks you don’t need with Excel

3. Convert Excel sheets to dynamic web pages

1. Fast report building – Finance people and Business Analysts can build and share reports in minutes.

2. Self Service BI i.e. no reliance on IT to produce reports.

3. Trusted and enterprise grade database.

Web Users have read and write (reporting, budgeting and forecasting) access to all CALUMO Web Portal content.
Office Connected Users have access to CALUMO Office integration with Microsoft Excel, Word and PowerPoint.
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