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BI in Education – University of Canberra

Third in a trilogy of End User stories in Education, here is a short history of Business Intelligence in action at University of Canberra.

With a multitude of spreadsheets and endless hours required to produce budgets and management reporting, University of Canberra went to market looking for a solution.

In a competitive process, CALUMO was selected to deliver management reporting, budgeting and forecasting.  Once the University saw the capability of CALUMO, the project was extended to build a Student Load Planning model.  Within less than 14 weeks and huge expectations to manage, the University of Canberra Finance team and CALUMO delivered the 2010 budget and student load plan.

With CALUMO providing deeper insight into the financial information, the University quickly moved from Gross Revenue against Expenditure Analysis to focussed margin contribution analysis. In 2011 the Student Load Planning model was significantly enhanced to provide transparency and visibility of the planning process as well as provide the ability for deans to provide direct input into the model from their desktops.

In the 2008 strategic plan, there was a target set of 9,000 students by 2013. This has already been surpassed with more than 12,000 students in 2011.  An effective increase in a 1,000 students typically results in over +6% additional revenue.


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> UNSW presents at the User Group

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1. Save significant time for finance people.

2. Remove key man risk. Report should not be dependent on 1 or 2 people.

3. Self-service BI – business users access their reports and can answer questions themselves.

1. Built and run by Finance People.

2. Dramatically reduce the time and cost involved in the budget process.

3. Significantly increase accuracy. Remove the risk of human error involved in manual data handling.

1. Instant access for Instant visibility.

2. Analyze with ease.

3. Built for finance people and business analysts.

1. Reforecast at a moment’s notice.

2. Remove the constraint of financial year end for decision making.

3. Decrease time required for the budget process.

1. Get answers Instantly, save hours of efforts.

2. Reduce spend on audit fees.

3. Reduce Finance’s investigation time.

1. Access all your data. Make decisions now.

2. Access to your data at any time

3. Don’t wait for other people for information

1. Save days, weeks and months while dramatically improving user satisfaction

2. No more dumping 1,000’s of transactions and massaging in the hope of finding answers.

3. No more waiting for IT or Finance to produce special analysis

1. Get answers Instantly, save hours.

2. Reduce spend on audit fees.

3. Reduce Finance’s investigation time.

1. Dynamic, live and interactive.

2. Month-end is complete when the last journal is posted.

3. No more printing required.

1. Professional and really good looking

2. Use data from any source

3. Always have the very latest data

1. No bottlenecks. You are not dependent on other people.

2. Build Reports with speed and ease

3. Use your existing knowledge of Excel for fast report building

1. Keep Excel as your report authoring tool

2. Remove the excess workbooks you don’t need with Excel

3. Convert Excel sheets to dynamic web pages

1. Fast report building – Finance people and Business Analysts can build and share reports in minutes.

2. Self Service BI i.e. no reliance on IT to produce reports.

3. Trusted and enterprise grade database.

Web Users have read and write (reporting, budgeting and forecasting) access to all CALUMO Web Portal content.
Office Connected Users have access to CALUMO Office integration with Microsoft Excel, Word and PowerPoint.
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