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BI In Education – University of NSW

CALUMO for Higher Education


Here is a short synopsis of what CALUMO has done for the University of New South Wales.

Utilizing their existing technology and adding the CALUMO application layer, UNSW was able to provide effective management reporting across the University as well as a budget interface for Faculties to enter budgets effectively for both GL and HR.

Once the core financial and HR information had been loaded into the centralized model, a multitude of other applications were added to the core solution, including the ability to analyze credit card spend against procurement policies, research reporting, course and program profitability analysis.

Eliminating Excel Hell

The 2011 budget process was hailed by users as the easiest and best budget ever, and subsequent years got incrementally better. A typical example of time and effort savings is in the production of consolidated research reporting. Prior to CALUMO, research heads had to download individual research projects into Microsoft Excel then perform a consolidation to be able to compare against budget. CALUMO now automates this process so each researcher selects their search and range criteria. Now with CALUMO, one button press takes 45 seconds to complete what used to take 3-4 hours.  100 research heads x 3 hours = 300 hours saving each month.

The process of conducting course and program profitability requires data from financial, HR and student systems at a low level of granularity.  The data can then be analysed by course and aggregated into programs.  Compared to other systems, CALUMO was able to provide twice the functionality and half the time and half the cost.

CALUMO was able to deliver a working model in less than 6 weeks, whereas another initiatives had failed to deliver after many months.


  • Watch the video about CALUMO’s solution at UNSW – which was built in conjunction with Microsoft here.
  • Want another Higher Education Success Story?  Read what we’ve done for Macquarie University here.
  • Back to CALUMO for Higher Education here.
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    1. Save significant time for finance people.

    2. Remove key man risk. Report should not be dependent on 1 or 2 people.

    3. Self-service BI – business users access their reports and can answer questions themselves.

    1. Built and run by Finance People.

    2. Dramatically reduce the time and cost involved in the budget process.

    3. Significantly increase accuracy. Remove the risk of human error involved in manual data handling.

    1. Instant access for Instant visibility.

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    1. Reforecast at a moment’s notice.

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    1. Get answers Instantly, save hours of efforts.

    2. Reduce spend on audit fees.

    3. Reduce Finance’s investigation time.

    1. Access all your data. Make decisions now.

    2. Access to your data at any time

    3. Don’t wait for other people for information

    1. Save days, weeks and months while dramatically improving user satisfaction

    2. No more dumping 1,000’s of transactions and massaging in the hope of finding answers.

    3. No more waiting for IT or Finance to produce special analysis

    1. Get answers Instantly, save hours.

    2. Reduce spend on audit fees.

    3. Reduce Finance’s investigation time.

    1. Dynamic, live and interactive.

    2. Month-end is complete when the last journal is posted.

    3. No more printing required.

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    2. Use data from any source

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    1. No bottlenecks. You are not dependent on other people.

    2. Build Reports with speed and ease

    3. Use your existing knowledge of Excel for fast report building

    1. Keep Excel as your report authoring tool

    2. Remove the excess workbooks you don’t need with Excel

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    1. Fast report building – Finance people and Business Analysts can build and share reports in minutes.

    2. Self Service BI i.e. no reliance on IT to produce reports.

    3. Trusted and enterprise grade database.

    Web Users have read and write (reporting, budgeting and forecasting) access to all CALUMO Web Portal content.
    Office Connected Users have access to CALUMO Office integration with Microsoft Excel, Word and PowerPoint.
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